Asian American Center of Frederick (“AACF”), an established community-based, non-profit organization, is searching for an experienced Executive Assistant to provide administrative and organizational support to the Executive Director, including scheduling, project coordination, communication with internal and external stakeholders, as well as other related duties.

How to Apply: Please send your Job Application with your Resume to by June 30.

Download Application Here




  • Manage the calendar of the Executive Director including scheduling meetings, events, and travel arrangements.
  • Provide administrative support such as filing, retrieving, copying, scanning, mailing, etc.
  • Draft emails, letters, and other documents as requested by the Executive Director.
  • Monitor emails, voicemails, and other forms of communication for the Executive Director.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Collect and submit corporate credit card receipts and reimbursement forms for the Executive Director.
  • Liaise with internal departments to gather project progress information for the Executive Director.
  • Conduct research, compile data, and brief the Executive Director on a variety of topics in preparation for meetings and presentations.
  • Prepare agendas and arrange in-person and virtual meetings for the Executive Director and the Board of Directors.
  • Compile, transcribe, and distribute minutes of meetings.
  • Accompany Executive Director to various formal and informal meetings.
  • Demonstrate discretion with confidential matters.
  • Perform other duties as assigned by the Executive Director.


Qualifications (Required):

  • Excellent written and verbal communication skills.
  • Outstanding organizational skills with an ability to prioritize tasks effectively.
  • Ability to work independently and manage multiple projects simultaneously.
  • Proficiency in MS Office and Google Suite.
  • Possession of non-profit, administrative, and general management acumen.
  • Exceptional time-management skills and punctuality.


Qualifications (Preferred):

  • 2+ years of experience as an Executive Assistant or similar role.
  • Bachelor’s degree in business administration, communications, or a related field.
  • Knowledge of Frederick County non-profit and local government.
  • Solid budgeting and project management skills.
  • Possession of a valid driver’s license.
  • Flexible schedule.


Disclosure: Our company is an equal employment opportunity company with a drug-free workplace. In addition to our competitive compensation package including benefits, we provide the opportunity to become an integral part of the continued growth of our organization.

Job Type: Full-time

Pay: $40,000 – $50,000 per year


  • 401(k)
  • Dental insurance
  • Health insurance
  • Vision insurance
  • Paid time off (10 days PTO)
  • Paid holidays (New Year’s Day, Martin Luther King Jr Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day. In addition, each employee is eligible to observe one floating holiday on the date of their choice.)

Physical setting:

  • Office
  • In-field work

Schedule: Flexible schedule to include evenings and weekends.

Ability to commute/relocate: Frederick, MD 21701: Reliably commute or plan to relocate before starting work (Required)

Contact: 45 E All Saints St